Logistics Coordinator

Logistics Coördinator

Purpose of the Position

Organizing, coordinating, optimizing, and executing the physical and administrative logistics process.

Main Responsibilities

• Responsible for the receipt and dispatch of goods, tools, and (semi-)manufactured products, including administrative processing and incoming inspection.
• Responsible for the storage, management, and inventory of goods, tools, and (semi-)manufactured products at internal and external locations, including hazardous materials.
• Acts as a specialist in the logistics aspects of the ERP system, ensuring proper usage, proposing improvements, resolving issues, and advising users.
• Schedules deliveries of required goods upon request and informs both the requester and receiver.
• Establishes logistics agreements with suppliers and recipients of products.
• Arranges transport for (partial) products, negotiates transportation methods and schedules, prepares framework contracts, monitors product delivery, supervises valuable and/or high-risk shipments, and provides information for transport risk assessments.
• Advises projects on logistical and export/import-related matters.
• Handles customs formalities and manages customs permits; prepares the export classification of products for quotations and final deliveries.
• Proposes improvements to the (physical) logistics process.
• Submits declarations to the Central Bureau of Statistics (CBS) for financial administration.
• Ensures orderliness and cleanliness of logistics spaces and internal/external storage locations.

Organization

Reports hierarchically to the Head of AIT Secondment.

Provides operational leadership to approximately 4 to 5 employees, spread across 2 locations.

Internal and External Communication

Internal:

• With logistics employees to manage logistics tasks.
• With colleagues (AIT Managers, PA Managers, and PMs) for work coordination.
• With the Export Compliance Officer for goods classification.
• With requesters of logistics services.

External:

• With carriers regarding logistics issues and action plans.
• With carriers to prepare contracts and arrange specific transports with suppliers.
• With customs and other authorities to handle formalities, request permits, and legalize certificates.
• With international recipients of products.

Education and Experience Level

• MBO+ (Intermediate Vocational Education and above)
• Specialized knowledge of customs procedures
• Specialized knowledge of Export Control regulations
• Proficiency in English

Job Competencies